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In order to facilitate domestic representatives to participate in the 2019 OCS, this notice is hereby formulated. Please read it carefully and make arrangements accordingly.
I. Time and location
Convention time: Dec.18th-Dec.19th, 2019
Reception time: Dec. 16th-Dec.20th (morning), 2019
Convention place(exhibition hall): Baiyun International Convention Center (address: 1039-1045 South Baiyun Avenue (Baiyun Dadao Nan), Guangzhou, Tel: (86)020-88800888)
Accommodations for delegates:
Baiyun International Convention Center
Guangzhou Oriental Resort Conference Center (address: 1068 South Baiyun Avenue (Baiyun Dadao Nan), Guangzhou)
Days Inn Guangzhou (address: 88 Yunxiao Road, Baiyun District, Guangzhou)
Easeland Hotel (address: Xueyuan South Road, No.2 North Baiyun Avenue, Baiyun District, Guangzhou)
II. Transportation service
1. Pickup and delivery service (Baiyun International Convention Center)
a. Airport pickup
Pickup time: 08:00---22:00, every day from Dec.16th to Dec.17th. The shuttle bus picks up delegates once per hour from the airport to the hotel.
Pickup place: At five exits of T1 domestic and international arrival hall, and two exists of T2 domestic and international arrival hall of Baiyun International Airport.
Airport pickup plate: Welcome to 2019 OCS!
b. Station pickup
During 08:00-22:00 every day from Dec.16th to Dec.17th, delegates who need to be picked up at the railway station (Guangzhou Railway Station, Guangzhou East Railway Station, and Guangzhou South Railway Station) should contact the event organizing team two days’ earlier for appointment. (Contact: 13660566477 (Zhang Xuan), e-mail: 279540969@qq.com). The organizing team will arrange for the pickup service.
Note: the delegates who don’t arrive at the above time (during 08:00-22:00 from Dec.16th to Dec.17th) and the place can take other means of transportation to the hotel by themselves and pay their own expenses
c. delivery
airport drop-off time:
16:00-20:00 on Dec.19th;
07:00-14:00 on Dec.20th.
The shuttle bus picks up delegates once per hour from the airport to the hotel.
Airport drop-off place: hotel lobby
Delegates who need to go to the train station (Guangzhou Railway Station, Guangzhou East Railway Station, and Guangzhou South Railway Station) shall make appointments at least two days earlier. Contact: Zhang Xuan 13660566477, Qiu Ruofan 13025242110. E-mail: 279540969@qq.com. The organizing team will arrange for the delivery service.
2. Transportation service during the convention
There will be shuttle buses especially for delegates during the convention period.
3. Subway service
During the convention, delegates are provided with free subway service. After they get the subway card, they can take the subway for unlimited times during the convention period.
III. Check-in
1. Hotel check-in
Delegates who check in at the designated hotel of the conference shall check in with their ID cards.
Check-in time: 08:30-20:00 every day from Dec.16th to Dec.17th
Check-in place: hotel lobby
Check-in process:
(1). Identification confirmation: delegates shall present their original ID card for identification confirmation;
(2). Payment confirmation: the person who has paid the fee shall get the invoice, and the person who has not paid the fee shall pay the relevant fees on the spot;
(3). Check-in: get a room card, an attendance card, and conference materials, etc.
2. Registration at the exhibition hall
For delegates who don’t rest in the designated hotel of the conference, please go to the lobby of No. 3 building of Baiyun International Conference Center, report with the booth confirmation and payment voucher, and get the exhibition certificate.
Registration time: 09:00-17:00 every day from Dec.16th to Dec.17th
Location: hall of No.3 building of Baiyun International Convention Center (please refer to the website announcement for specific location)
IV. Convention fees
Delegates shall pay their own expenses. The fees are as follows:
1. The following hotel charges include accommodation fee, meal fee, materials fee, airport (station) pick-up and delivery service and subway transportation service
(1). Baiyun International Conference Center
Double room: 1300 Yuan/room/day (including 1 day for 2 people)
Single room: 880 Yuan/room/day (including 1 person/day)
2. The following hotel charges include accommodation fees, transportation services from the hotel to the exhibition hall during the conference period, and subway transportation services
1. Guangzhou Oriental Resort Conference Center (about 4 minutes’ drive from Baiyun International Conference Center)
Standard double/queen-sized bed room: 620 Yuan/room/day (including breakfast)
2. Days Inn Guangzhou (about 8 minutes’ drive from Baiyun International Conference Center)
Standard double/queen-sized bed room: 650 Yuan/room/day (including breakfast)
3. Easeland Hotel (about 10 minutes’ drive from Baiyun International Conference Center)
Standard double/queen-sized bed room: 860 Yuan/room/day (including breakfast)
3. Deposit of metro card
After registration, the delegates can get the metro card as required. The deposit is 100 Yuan/card, and the deposit will be returned against the receipt of deposit and metro card at check-out.
V. Charging method
In order to ensure effective reservation, please remit the payment to the following designated account before Dec.5th, 2019 (except the deposit of metro card). It will be difficult to guarantee reservation after the deadline.
Account name: Guangdong Southern Human Resources Co., Ltd
Bank name: Taojin branch of Guangzhou Agricultural Bank of China Co., Ltd
Account number: 44-031101040015629
The content of invoice: conference fee, training fee, service fee
Please indicate such information at remittance: the conference fee of 2019 OCS (or training fee, service fee) and note your unit and contact.
Contact of each organizing team:
(1) Baiyun International Conference Center
Li Rou: 15914859722, 1103908066@qq.com
(2) Guangzhou Oriental Resort Conference Center
Guan Jianyi: 18680214365, 357226657@qq.com
(3) Days Inn Guangzhou
Yu Zongling: 13143764218, 2796978426@qq.com
Tel: 020-66353491. fax: 020-83307040
VI. Exhibition time
Special booth: 09:00-17:00 from December 16th to 17th;
Standard booth: 09:00-17:00 on December 17th;
During the exhibition period, all delegates must strictly abide by the relevant administrative regulations of the exhibition hall and the exhibition arrangement requirements of the exhibition hall.
VII. Special instructions
(1) The conference organizing team shall provide reception service according to the information form of 2019 OCS (attachment). Delegates should fill in the form and send the electronic edition to the email address of the contact person of the relevant hotel before Dec.2nd, so the organizing team can make relevant arrangements.
(2) If you apply for a double room, please indicate the roommate in the form.
(3) The meal coupon of the conference is valid for the specific meal on the specific day, and is invalid otherwise. If it’s lost, it will not be refunded. Please come to the designated dining area on time with your meal coupon.
Office of Guangzhou Convention of Overseas Chinese Scholars in Science and Technology
October 15, 2019